Greetings Vendors!
On Behalf of the City of Springfield, we would like to extend an invitation for you to join us at our Annual Springfield Fall Festival. Our one-day festival is packed with excellent foods, first class entertainment, and a unique variety of vendors that will attract visitors to our festival from all over the Southeast.
The festival features free live concerts, children’s area, arts and craft vendors and a fantastic food selection. We cannot wait for this family fun packed weekend!
As the event has grown so has our need to manage and streamline the vendor process. Please visit https://www.eventeny.com/events/2026springfieldfallfestival-28235/ to apply and/or message the Fall Festival Committee.
Thank you for your interest in the annual Springfield Fall Festival. We look forward to you being a part of this year’s festivities!!
Sincerely,
Springfield Fall Festival Committee
Changes to the Festival
In and effort to always grow and improve, we’ve made both small and large changes to our festival over the years. Please read the guidelines below fully to understand the rules for this years festival – they may be a little different than you may have experienced in the past at our event. Here are some of the changes return vendors need to be aware of:
*The location of the stage shifted and we will no longer offer Premium Vendor Spaces.
* Not all vendor spaces will be directly on Laurel Street
These are not all the changes – so PLEASE READ THE GUIDELINES FULLY
aall Festival Rules and Guidelines
Additional Food Vendor regulations are posted below and will vary from the General Vendor Guidelines.
General Vendor Set Up Vendor set up time is Saturday from 6:30am-9:30am. (Not applicable to food vendors) All vendor set-up must be completed during the assigned times and vendors must be ready to receive guests by 10am. Vendors will be able to drive into the festival area during set up, but ALL VEHICLES MUST BE OFF THE STREET BY 9:00AM on Saturday morning. There will be absolutely NO VEHICLE TRAFFIC in the festival area during festival hours.
Parking There is no longer dedicated vendor only parking area. Please be mindful of where you park. There are public parking areas at 200 S Laurel St and Ulmer Park off Madison. THE CITY OF SPRINGFIELD AND THE SPRINGFIELD FALL FESTIVAL ARE NOT RESPONSIBLE FOR ANY LOSS OR DAMAGE TO VENDOR’S VEHICLES OR PROPERTY DURING THE SET-UP TIMES OR DURING THE FESTIVAL.
General Vendor Take Down: General Vendors will not be allowed to take down their booths until after 7:00pm on Saturday Night. (Not applicable to Food Vendors) There will be large crowds in this area and vehicles will not be allowed in the festival area until after 10:00pm.
Merchandise Restrictions: All types of merchandise will be allowed, except yard sale items or anything deemed inappropriate or vulgar by the Festival Committee. We also ask that vendors do not give away food items or beverages. Those setting up displays considered inappropriate by the Festival Committee will be asked to remove their goods and leave without refund of their application fees. No special privileges or exclusiveness will be granted. You are responsible for governing your own products within your own organization. ABSOLUTELY NO PROFANITY OR INAPPROPRIATE IMAGERY will be tolerated.
Security: Uniformed security will be on patrol beginning at 6:00pm on Saturday until close of the festival.
Booth Items: The festival committee does not provide tents, tables, or chairs to vendors. Generators will be allowed only in designated areas (see Vendor Areas Map) and must be noted on your application. Generator placement and annoyance will be determined by the festival committee; please be prepared for generators to be up to 100’ from your booth. Booth tents must be tied down and secured at all times. The Fall Festival Committee reserves the right to ask vendors to remove their tents if they consider them to be unsafe or in danger of causing harm.
Booth Locations: Booth locations will be determined by the festival committee based on the order the applications are received. Booth assignments will be available at vendor check-in. Requests may be considered, but special treatment is not guaranteed.
Food Vendors Set up/Take Down: Food Vendors may request to setup Friday afternoon if desired. Food Vendors will not be able to tear down their booths until after the festival ends at 10:00pm on Saturday Night.
Food/Drink Restrictions: No alcohol sales by vendors will be allowed, unless permission is granted by the Festival Committee. Food Vendors must limit their menu selections for this festival – there will be a maximum of 4 main entrée items per vendor (this limit does not apply to or include side items and/or drinks). Vendors who sell food items being prepared onsite, must be registered as Food Vendors. All food vendors will be required to possess a valid food service permit prior to selling food at the festival.